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November 2025
Best Payroll Service Providers

Top Payroll Service Companies of 2025
Streamline Your Payroll and Compliance Needs with Ease

  • USA Licensed USA Licensed
  • Secure & Trusted Secure & Trusted

Last offers update: November 2025

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Get 6 months FREE payroll service plus W-2s for 2025

Excellent
9.8
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3 Months Free Payroll

Exceptional
9.9
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Get access to exclusive rates

Very Good
9.7
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1
EDITOR'S CHOICE
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Coupon

3 Months Free Payroll

  • Comprehensive payroll and HR solutions for businesses of all sizes
  • Integrated platform for payroll, benefits, HR, and time tracking
  • Strong focus on compliance with U.S. tax and labor regulations
Exceptional
9.9
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Pros & Cons Pros & Cons
  • Automated payroll with built-in tax filing and direct deposit
  • User-friendly interface with tools for onboarding, PTO, and benefits
  • Excellent customer support from HR and compliance specialists
  • Flexible plans that scale with your business growth
  • Primarily U.S.-focused, limited support for global teams
  • Some features only available on higher-tier plans
  • Can take time to explore all integrated tools
Full Review
Why We Picked It Expand sign

Gusto offers a modern, easy-to-use payroll and HR platform tailored for small to mid-sized businesses in the U.S. With automated tax filings, employee onboarding, benefits management, and compliance tools, Gusto streamlines back-office operations so you can focus on growing your business. Its flexibility, transparency, and exceptional user experience make it a trusted solution for over 300,000 businesses.

1
EDITOR'S CHOICE
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3 Months Free Payroll

Exceptional
9.9
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✓ Payroll & HR for any size business
✓ All-in-one: payroll, benefits, HR, time
✓ U.S. tax & labor compliance built-in

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2
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Coupon

Get 6 months FREE payroll service plus W-2s for 2025

  • Unlimited payroll runs and free 2-day direct deposit for employees.
  • Automated federal & state tax calculations
  • Low-entry pricing for small businesses
  • Mobile/online self-service: pay people, access reports, run payroll from anywhere.
Excellent
9.8
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Pros & Cons Pros & Cons
  • Easy to set up and user-friendly interface for running payroll.
  • Competitive pricing for small businesses and very small teams.
  • Handles key payroll compliance tasks (e.g., new-hire reporting, tax calculations) even on the basic plan.
  • Good for household/employer of domestic workers (special plan available).
  • Local tax filings, multi-state employees, certain add-ons cost extra
  • Pricing promotions may obscure full cost
Full Review
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SurePayroll is a solid payroll solution for small businesses seeking simplicity and affordability. With unlimited payroll runs, fast direct deposits, automated tax calculations (and optional full-service filings), and a user-friendly online platform, it allows business owners to focus more on operations and less on payroll paperwork.

2
Coupon

Get 6 months FREE payroll service plus W-2s for 2025

Excellent
9.8
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✓ Try SurePayroll with up to 6 months free
✓ Automated tax filing + penalty-free guarantee
✓ Unlimited payroll runs + 2-day direct deposit

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3
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  • 2025 G2 Market Leader
  • Manage everything from a single platform
  • 200+ in-house payroll and legal experts
Very Good
9.7
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Pros & Cons Pros & Cons
  • Full-service compliance, automated payments, and fast onboarding for employees and contractors
  • Quickly hire employees or contractors in multiple countries without setting up local entities
  • Advanced security measures protect sensitive employee and financial data
  • Team members can view pay slips, benefits, and invoices on mobile devices anytime
  • Requires internet access and may involve a learning curve for teams new to payroll software
  • Pricing can be higher compared to some local payroll providers, especially for smaller businesses
Full Review
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Deel provides a comprehensive global payroll and contractor management platform designed to simplify payments and ensure compliance across borders. With automated tax filings, multi-currency payments, contractor onboarding, and benefits integration, Deel streamlines workforce management and allows businesses to focus on growth. Its scalability, transparent reporting, and reliable customer support make it a trusted solution for teams of all sizes worldwide.

3
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Very Good
9.7
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✓ Global payroll & contractor management
✓2025 G2 Market Leader
✓ Full compliance with local laws & taxes
✓ 200+ in-house payroll and legal experts

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50% Off First 3 Months

  • Seamless integration with QuickBooks accounting
  • Flexible next-day or same-day direct deposit
  • Automated federal and state tax filing with penalty protection
Very Good
9.6
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Pros & Cons Pros & Cons
  • Syncs payroll and accounting in real time for financial accuracy
  • Intuitive, mobile-friendly interface for on-the-go payroll
  • Unlimited payroll runs with tiered plan options
  • Tax penalty protection up to $25,000 on Elite plan
  • Limited HR onboarding features compared to Gusto
  • Benefits administration and multistate tax filing only in higher-tier plans
  • Some users report customer support inconsistencies
Full Review
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QuickBooks Payroll is the best choice for businesses already using the QuickBooks ecosystem. With seamless accounting synchronization, ultra-fast direct deposits, and built-in tax compliance—including penalty protection—it's an efficient, reliable payroll solution for small to mid-sized U.S. businesses.

4
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50% Off First 3 Months

Very Good
9.6
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✓ Works seamlessly with QuickBooks
✓ Next-day or same-day direct deposit
✓ Automated tax filing + penalty protection

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5
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Fast, Accurate, and Effortless Payroll

  • End-to-end payroll and HR solutions trusted by thousands of U.S. businesses
  • Single platform for payroll, recruiting, onboarding, benefits, and workforce management
  • Advanced compliance support for tax regulations and labor laws
Very Good
9.5
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Pros & Cons Pros & Cons
  • Automated payroll with built-in tax filing, direct deposit, and real-time calculations
  • Intuitive interface with strong reporting and analytics tools
  • Dedicated customer support with HR and compliance expertise
  • Scalable solutions for small businesses through enterprise-level organizations
  • Focused mainly on U.S. businesses, limited global payroll support
  • Premium features available only in higher-tier plans
  • Onboarding all tools may require training and setup time
Full Review
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Paycor delivers modern payroll and HR solutions designed to help businesses save time and reduce administrative burden. With automated tax filings, compliance management, employee self-service, and a full suite of HR tools, Paycor streamlines workforce management and empowers leaders to focus on growth. Its flexibility, reporting power, and strong customer service make it a trusted partner for organizations nationwide.

5
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Fast, Accurate, and Effortless Payroll

Very Good
9.5
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✓ Payroll & HR trusted by U.S. businesses
✓ Single platform: payroll, recruiting, onboarding & more
✓ Advanced tax & labor compliance

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6
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30 days free, plus 50% off for 3 months

  • Affordable U.S. payroll for small businesses
  • Unlimited payroll runs + full tax filings
  • Built-in payroll reporting and self-service portal
Good
9.4
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Pros & Cons Pros & Cons
  • Handle federal, state, and local payroll tax filings depending on plan
  • Very competitive pricing for full-service payroll, which is great for small businesses
  • Offers free expert setup and U.S.-based customer service, which many users find helpful and responsive
  • Built-in payroll reporting tools make it easy to track payroll stats, time-off, and more
  • Direct deposits can take up to four business days
Full Review
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Patriot Payroll offers a simple, U.S.-focused payroll solution built for small businesses. With full-service tax filings, unlimited payroll runs, and transparent pricing, it streamlines payroll so owners can focus on their core operations. Its highly-rated, U.S.-based customer support and easy setup make it a reliable choice, while add-on tools such as time tracking and self-service portals add flexibility.

6
Coupon

30 days free, plus 50% off for 3 months

Good
9.4
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✓ Affordable U.S. payroll for small businesses
✓ Unlimited payroll runs + full tax filings
✓ Simple, user-friendly interface
✓ Built-in payroll reporting and self-service portal

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7
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First Month Free + Transparent Pricing

  • All-in-one payroll, HR, and benefits with one simple price
  • Transparent pricing at $49/mo + $6 per employee—no hidden fees
  • Full-service compliance, tax filings, unlimited pay runs, and free onboarding
Good
9.3
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Pros & Cons Pros & Cons
  • Clean, modern interface that's easy to learn and use
  • Highly rated, responsive customer support via phone, email, and chat
  • Payroll includes direct deposit, paper checks, debit cards, and multi-state payroll
  • Scalable tools: onboarding, PTO, reporting, benefits, workers’ comp all integrated
  • Customization depth may be limited for complex HR needs
  • Advanced reporting and layout flexibility can be improved
  • Some users report minor integration hiccups or occasional slow support responses
Full Review
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OnPay delivers award-winning, full-service payroll and HR at a straightforward price. You get unlimited pay runs, built-in onboarding, tax filings across all states, and scaled benefits—all with transparent fees and fast, helpful support.

7
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First Month Free + Transparent Pricing

Good
9.3
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✓ Payroll, HR & benefits in one
✓ Simple pricing: $49 + $6/employee
✓ Compliance, tax, pay runs & onboarding

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8
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Top-Rated Mobile App

  • Complete cloud-based HCM suite for payroll, HR, time, talent, and benefits
  • Highly customizable workflows, analytics dashboards, and a mobile employee app
  • Strong client support and modern automation with AI-driven insights
Good
9.2
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Pros & Cons Pros & Cons
  • Robust payroll automation with tax, garnishments, direct deposits
  • Extensive features: onboarding, time tracking, talent, LMS, expense management
  • Deep integration capabilities with a wide range of third-party software
  • AI-enhanced analytics, reporting, and workflow automation
  • Supportive partnership model—from implementation to ongoing support
  • Pricing is customized and not publicly disclosed
  • Implementation can be complex and may require hands-on support
  • User experience less intuitive for some—learning curve reported
  • Employee self-service has occasional lag in updates (e.g., PTO balances)
Full Review
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Paylocity is a full-scale HCM platform that goes beyond payroll—covering time, HR, talent, benefits, expenses, and analytics under one roof. Its AI-driven features, flexibility, and broad integrations make it ideal for mid-sized businesses looking to scale efficiently.

8
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Top-Rated Mobile App

Good
9.2
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✓ Cloud-based payroll & HR suite
✓ Custom workflows, analytics & mobile app
✓ Strong support + AI automation

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OUR BEST OVERALL PROVIDER

1
EDITOR'S CHOICE
Show/hide extra details See extra details & advantages
Coupon

3 Months Free Payroll

  • Comprehensive payroll and HR solutions for businesses of all sizes
  • Integrated platform for payroll, benefits, HR, and time tracking
  • Strong focus on compliance with U.S. tax and labor regulations
Exceptional
9.9
Get Free Quote
Visit Site
Pros & Cons Pros & Cons
  • Automated payroll with built-in tax filing and direct deposit
  • User-friendly interface with tools for onboarding, PTO, and benefits
  • Excellent customer support from HR and compliance specialists
  • Flexible plans that scale with your business growth
  • Primarily U.S.-focused, limited support for global teams
  • Some features only available on higher-tier plans
  • Can take time to explore all integrated tools
Full Review
Why We Picked It Expand sign

Gusto offers a modern, easy-to-use payroll and HR platform tailored for small to mid-sized businesses in the U.S. With automated tax filings, employee onboarding, benefits management, and compliance tools, Gusto streamlines back-office operations so you can focus on growing your business. Its flexibility, transparency, and exceptional user experience make it a trusted solution for over 300,000 businesses.

1
EDITOR'S CHOICE
Coupon

3 Months Free Payroll

Exceptional
9.9
Get Free Quote
Get Free Quote

✓ Payroll & HR for any size business
✓ All-in-one: payroll, benefits, HR, time
✓ U.S. tax & labor compliance built-in

Visit Site

What Does Payroll Service Offer to a Business?

Managing payroll can be one of the most time-consuming and complex tasks for businesses. From calculating employee wages to ensuring compliance with tax regulations, the payroll process requires accuracy and expertise. Imagine you're running a growing business and need to focus on strategy and operations, but you're tied up dealing with payroll complications. This is where a reliable payroll service comes in. A payroll service helps businesses streamline payroll processing, handle tax filings, and ensure employees are paid accurately and on time. It also reduces the risk of errors and penalties while freeing up valuable time to focus on core business activities.

What Does a Payroll Service Include?

Payroll services typically offer a range of features designed to simplify payroll management and compliance:

  • Automated calculation of employee wages, including overtime and deductions
  • Direct deposit and check generation
  • Tax filing and compliance support, including W-2 and 1099 forms
  • Employee self-service portals for pay stubs and tax documents
  • Integration with accounting software

The Cost Involved With a Payroll Service

The cost of payroll services varies depending on the provider and the features you need. On average, businesses can expect to pay a monthly base fee ranging from $30 to $150, plus an additional fee per employee, which typically ranges from $2 to $12 per employee per month. Some providers also charge setup fees or fees for additional services, such as filing state taxes or handling benefits administration. It’s essential to compare providers to find a payroll service that fits your budget while meeting the specific needs of your business.

Conclusion

With so many payroll service providers available, finding the right fit for your business can seem overwhelming. The best payroll service for your company will depend on factors such as your business size, industry, and unique requirements. By researching different providers and comparing features, pricing, and customer reviews, you can identify the service that will save you time and help you stay compliant with tax regulations. Ready to get started? Explore our expert reviews to discover the top payroll services available and find the one that’s perfect for your business. With the right service in place, you can enjoy peace of mind knowing your payroll is handled efficiently and accurately.

Top 3 Payroll Service Providers

1
Check out Gusto Review
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Gusto offers a modern, easy-to-use payroll and HR platform tailored for small to mid-sized businesses in the U.S. With automated tax filings, employee onboarding, benefits management, and compliance tools, Gusto streamlines back-office operations so you can focus on growing your business. Its flexibility, transparency, and exceptional user experience make it a trusted solution for over 300,000 businesses.
  • Automated payroll with built-in tax filing and direct deposit
  • User-friendly interface with tools for onboarding, PTO, and benefits
  • Excellent customer support from HR and compliance specialists
  • Flexible plans that scale with your business growth
  • Primarily U.S.-focused, limited support for global teams
  • Some features only available on higher-tier plans
  • Can take time to explore all integrated tools
Logo image

Gusto

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2
Check out SurePayroll Review
Get Free Quote
SurePayroll is a solid payroll solution for small businesses seeking simplicity and affordability. With unlimited payroll runs, fast direct deposits, automated tax calculations (and optional full-service filings), and a user-friendly online platform, it allows business owners to focus more on operations and less on payroll paperwork.
  • Easy to set up and user-friendly interface for running payroll.
  • Competitive pricing for small businesses and very small teams.
  • Handles key payroll compliance tasks (e.g., new-hire reporting, tax calculations) even on the basic plan.
  • Good for household/employer of domestic workers (special plan available).
  • Local tax filings, multi-state employees, certain add-ons cost extra
  • Pricing promotions may obscure full cost
Logo image

SurePayroll

Get Free Quote
3
Check out Deel Review
Get Free Quote
Deel provides a comprehensive global payroll and contractor management platform designed to simplify payments and ensure compliance across borders. With automated tax filings, multi-currency payments, contractor onboarding, and benefits integration, Deel streamlines workforce management and allows businesses to focus on growth. Its scalability, transparent reporting, and reliable customer support make it a trusted solution for teams of all sizes worldwide.
  • Full-service compliance, automated payments, and fast onboarding for employees and contractors
  • Quickly hire employees or contractors in multiple countries without setting up local entities
  • Advanced security measures protect sensitive employee and financial data
  • Team members can view pay slips, benefits, and invoices on mobile devices anytime
  • Requires internet access and may involve a learning curve for teams new to payroll software
  • Pricing can be higher compared to some local payroll providers, especially for smaller businesses
Logo image

Deel

Get Free Quote

Frequently Asked Questions

What is a payroll service provider?

A payroll service provider helps businesses manage employee payments, tax filings, benefits, and compliance with labor laws. They streamline payroll processing and reduce administrative burden.

How is a payroll service different from accounting software?

Payroll services focus specifically on calculating employee pay, withholding taxes, and filing payroll-related reports. Accounting software may handle broader financial tasks like invoicing, bookkeeping, and general ledger management.

What do typical payroll service plans cover?

Most payroll services include automated paycheck processing, tax withholding and filings, direct deposit, year-end reporting, and compliance support. Some providers also offer HR management, employee benefits administration, and time tracking.

Are payroll services suitable for small businesses?

Yes, payroll services are designed to help businesses of all sizes. Small businesses benefit from reduced errors, simplified compliance, and saved administrative time.

How much do payroll services cost?

Costs vary depending on the number of employees, features included, and the provider. Pricing can range from $20–$200 per month plus a per-employee fee, depending on the service level.

How do I switch to a new payroll service provider?

To switch, you typically need to gather employee and tax information from your current system, set up accounts with the new provider, and follow their onboarding process. Many providers offer migration support.

Can payroll services handle taxes in multiple states?

Yes, most payroll providers can manage tax filings for employees in multiple states, including withholding, reporting, and compliance requirements.

Can I integrate payroll services with my existing accounting software?

Many payroll providers offer integrations with popular accounting and HR software, which helps synchronize financial data and reduce manual entry errors.

What happens if there is a payroll error?

Payroll providers typically have support teams to quickly resolve errors. Many services also offer guarantees to cover penalties or fines caused by processing mistakes.

Who should consider using a payroll service?

Payroll services are ideal for businesses of all sizes that want to save time, reduce errors, stay compliant with tax laws, and provide accurate, timely payments to employees.

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