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October 2025
Best Payroll Service Providers

Top Payroll Service Companies of 2025
Streamline Your Payroll and Compliance Needs with Ease

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  • Secure & Trusted Secure & Trusted

Last offers update: October 2025

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Fast, Accurate, and Effortless Payroll

Excellent
9.8
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EDITOR'S CHOICE
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Three Months Free Payroll

Exceptional
9.9
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Three Months Free Payroll

Very Good
9.7
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1
EDITOR'S CHOICE
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Three Months Free Payroll

  • Comprehensive payroll and HR solutions for businesses of all sizes
  • Integrated platform for payroll, benefits, HR, and time tracking
  • Strong focus on compliance with U.S. tax and labor regulations
Exceptional
9.9
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Pros & Cons Pros & Cons
  • Automated payroll with built-in tax filing and direct deposit
  • User-friendly interface with tools for onboarding, PTO, and benefits
  • Excellent customer support from HR and compliance specialists
  • Flexible plans that scale with your business growth
  • Primarily U.S.-focused, limited support for global teams
  • Some features only available on higher-tier plans
  • Can take time to explore all integrated tools
Full Review
Why We Picked It Expand sign

Gusto offers a modern, easy-to-use payroll and HR platform tailored for small to mid-sized businesses in the U.S. With automated tax filings, employee onboarding, benefits management, and compliance tools, Gusto streamlines back-office operations so you can focus on growing your business. Its flexibility, transparency, and exceptional user experience make it a trusted solution for over 300,000 businesses.

1
EDITOR'S CHOICE
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Three Months Free Payroll

Exceptional
9.9
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✓ Payroll & HR for any size business
✓ All-in-one: payroll, benefits, HR, time
✓ U.S. tax & labor compliance built-in

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2
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Fast, Accurate, and Effortless Payroll

  • End-to-end payroll and HR solutions trusted by thousands of U.S. businesses
  • Single platform for payroll, recruiting, onboarding, benefits, and workforce management
  • Advanced compliance support for tax regulations and labor laws
Excellent
9.8
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Pros & Cons Pros & Cons
  • Automated payroll with built-in tax filing, direct deposit, and real-time calculations
  • Intuitive interface with strong reporting and analytics tools
  • Dedicated customer support with HR and compliance expertise
  • Scalable solutions for small businesses through enterprise-level organizations
  • Focused mainly on U.S. businesses, limited global payroll support
  • Premium features available only in higher-tier plans
  • Onboarding all tools may require training and setup time
Full Review
Why We Picked It Expand sign

Paycor delivers modern payroll and HR solutions designed to help businesses save time and reduce administrative burden. With automated tax filings, compliance management, employee self-service, and a full suite of HR tools, Paycor streamlines workforce management and empowers leaders to focus on growth. Its flexibility, reporting power, and strong customer service make it a trusted partner for organizations nationwide.

2
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Fast, Accurate, and Effortless Payroll

Excellent
9.8
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✓ Payroll & HR trusted by U.S. businesses
✓ Single platform: payroll, recruiting, onboarding & more
✓ Advanced tax & labor compliance

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3
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Three Months Free Payroll

  • Payroll processing, tax filing, and employee self-service
  • Tools for hiring, onboarding, compliance, and performance management
  • Retirement, health, and insurance plan management
Very Good
9.7
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Pros & Cons Pros & Cons
  • Streamlined payroll processing with automated tax filing and direct deposit
  • Dedicated support from compliance experts and HR professionals
  • Customizable plans tailored to specific business needs
  • Access to employee benefits administration and retirement services
  • Primarily focused on U.S.-based operations, limited international payroll support
  • Certain features may come at an additional cost, depending on the plan
  • Initial learning curve for businesses new to integrated HR systems
Full Review
Why We Picked It Expand sign

Paychex offers an all-in-one payroll and HR solution tailored to small and mid-sized U.S. businesses. With a scalable platform that integrates payroll, benefits, and time tracking, Paychex ensures compliance and operational efficiency. Its robust support team, automated processes, and extensive compliance tools make it a reliable partner for companies aiming to streamline their back-office functions and reduce risk.

3
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Three Months Free Payroll

Very Good
9.7
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✓ Automated payroll and tax processing
✓ Hiring, onboarding, and compliance tools
✓ Retirement, health, and insurance plans

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4
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Top-Rated Mobile App

  • Complete cloud-based HCM suite for payroll, HR, time, talent, and benefits
  • Highly customizable workflows, analytics dashboards, and a mobile employee app
  • Strong client support and modern automation with AI-driven insights
Very Good
9.6
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Pros & Cons Pros & Cons
  • Robust payroll automation with tax, garnishments, direct deposits
  • Extensive features: onboarding, time tracking, talent, LMS, expense management
  • Deep integration capabilities with a wide range of third-party software
  • AI-enhanced analytics, reporting, and workflow automation
  • Supportive partnership model—from implementation to ongoing support
  • Pricing is customized and not publicly disclosed
  • Implementation can be complex and may require hands-on support
  • User experience less intuitive for some—learning curve reported
  • Employee self-service has occasional lag in updates (e.g., PTO balances)
Full Review
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Paylocity is a full-scale HCM platform that goes beyond payroll—covering time, HR, talent, benefits, expenses, and analytics under one roof. Its AI-driven features, flexibility, and broad integrations make it ideal for mid-sized businesses looking to scale efficiently.

4
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Top-Rated Mobile App

Very Good
9.6
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✓ Cloud-based payroll & HR suite
✓ Custom workflows, analytics & mobile app
✓ Strong support + AI automation

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5
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First Month Free + Transparent Pricing

  • All-in-one payroll, HR, and benefits with one simple price
  • Transparent pricing at $49/mo + $6 per employee—no hidden fees
  • Full-service compliance, tax filings, unlimited pay runs, and free onboarding
Very Good
9.5
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Pros & Cons Pros & Cons
  • Clean, modern interface that's easy to learn and use
  • Highly rated, responsive customer support via phone, email, and chat
  • Payroll includes direct deposit, paper checks, debit cards, and multi-state payroll
  • Scalable tools: onboarding, PTO, reporting, benefits, workers’ comp all integrated
  • Customization depth may be limited for complex HR needs
  • Advanced reporting and layout flexibility can be improved
  • Some users report minor integration hiccups or occasional slow support responses
Full Review
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OnPay delivers award-winning, full-service payroll and HR at a straightforward price. You get unlimited pay runs, built-in onboarding, tax filings across all states, and scaled benefits—all with transparent fees and fast, helpful support.

5
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First Month Free + Transparent Pricing

Very Good
9.5
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✓ Payroll, HR & benefits in one
✓ Simple pricing: $49 + $6/employee
✓ Compliance, tax, pay runs & onboarding

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6
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50% Off First 3 Months

  • Seamless integration with QuickBooks accounting
  • Flexible next-day or same-day direct deposit
  • Automated federal and state tax filing with penalty protection
Good
9.4
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Pros & Cons Pros & Cons
  • Syncs payroll and accounting in real time for financial accuracy
  • Intuitive, mobile-friendly interface for on-the-go payroll
  • Unlimited payroll runs with tiered plan options
  • Tax penalty protection up to $25,000 on Elite plan
  • Limited HR onboarding features compared to Gusto
  • Benefits administration and multistate tax filing only in higher-tier plans
  • Some users report customer support inconsistencies
Full Review
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QuickBooks Payroll is the best choice for businesses already using the QuickBooks ecosystem. With seamless accounting synchronization, ultra-fast direct deposits, and built-in tax compliance—including penalty protection—it's an efficient, reliable payroll solution for small to mid-sized U.S. businesses.

6
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50% Off First 3 Months

Good
9.4
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✓ Works seamlessly with QuickBooks
✓ Next-day or same-day direct deposit
✓ Automated tax filing + penalty protection

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OUR BEST OVERALL PROVIDER

1
EDITOR'S CHOICE
Show/hide extra details See extra details & advantages
Coupon

Three Months Free Payroll

  • Comprehensive payroll and HR solutions for businesses of all sizes
  • Integrated platform for payroll, benefits, HR, and time tracking
  • Strong focus on compliance with U.S. tax and labor regulations
Exceptional
9.9
Get Free Quote
Visit Site
Pros & Cons Pros & Cons
  • Automated payroll with built-in tax filing and direct deposit
  • User-friendly interface with tools for onboarding, PTO, and benefits
  • Excellent customer support from HR and compliance specialists
  • Flexible plans that scale with your business growth
  • Primarily U.S.-focused, limited support for global teams
  • Some features only available on higher-tier plans
  • Can take time to explore all integrated tools
Full Review
Why We Picked It Expand sign

Gusto offers a modern, easy-to-use payroll and HR platform tailored for small to mid-sized businesses in the U.S. With automated tax filings, employee onboarding, benefits management, and compliance tools, Gusto streamlines back-office operations so you can focus on growing your business. Its flexibility, transparency, and exceptional user experience make it a trusted solution for over 300,000 businesses.

1
EDITOR'S CHOICE
Coupon

Three Months Free Payroll

Exceptional
9.9
Get Free Quote
Get Free Quote

✓ Payroll & HR for any size business
✓ All-in-one: payroll, benefits, HR, time
✓ U.S. tax & labor compliance built-in

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What Does Payroll Service Offer to a Business?

Managing payroll can be one of the most time-consuming and complex tasks for businesses. From calculating employee wages to ensuring compliance with tax regulations, the payroll process requires accuracy and expertise. Imagine you're running a growing business and need to focus on strategy and operations, but you're tied up dealing with payroll complications. This is where a reliable payroll service comes in. A payroll service helps businesses streamline payroll processing, handle tax filings, and ensure employees are paid accurately and on time. It also reduces the risk of errors and penalties while freeing up valuable time to focus on core business activities.

What Does a Payroll Service Include?

Payroll services typically offer a range of features designed to simplify payroll management and compliance:

  • Automated calculation of employee wages, including overtime and deductions
  • Direct deposit and check generation
  • Tax filing and compliance support, including W-2 and 1099 forms
  • Employee self-service portals for pay stubs and tax documents
  • Integration with accounting software

The Cost Involved With a Payroll Service

The cost of payroll services varies depending on the provider and the features you need. On average, businesses can expect to pay a monthly base fee ranging from $30 to $150, plus an additional fee per employee, which typically ranges from $2 to $12 per employee per month. Some providers also charge setup fees or fees for additional services, such as filing state taxes or handling benefits administration. It’s essential to compare providers to find a payroll service that fits your budget while meeting the specific needs of your business.

Conclusion

With so many payroll service providers available, finding the right fit for your business can seem overwhelming. The best payroll service for your company will depend on factors such as your business size, industry, and unique requirements. By researching different providers and comparing features, pricing, and customer reviews, you can identify the service that will save you time and help you stay compliant with tax regulations. Ready to get started? Explore our expert reviews to discover the top payroll services available and find the one that’s perfect for your business. With the right service in place, you can enjoy peace of mind knowing your payroll is handled efficiently and accurately.

Top 3 Payroll Service Providers

1
Check out Gusto Review
Get Free Quote
Gusto offers a modern, easy-to-use payroll and HR platform tailored for small to mid-sized businesses in the U.S. With automated tax filings, employee onboarding, benefits management, and compliance tools, Gusto streamlines back-office operations so you can focus on growing your business. Its flexibility, transparency, and exceptional user experience make it a trusted solution for over 300,000 businesses.
  • Automated payroll with built-in tax filing and direct deposit
  • User-friendly interface with tools for onboarding, PTO, and benefits
  • Excellent customer support from HR and compliance specialists
  • Flexible plans that scale with your business growth
  • Primarily U.S.-focused, limited support for global teams
  • Some features only available on higher-tier plans
  • Can take time to explore all integrated tools
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Gusto

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2
Check out Paycor Review
Get Free Quote
Paycor delivers modern payroll and HR solutions designed to help businesses save time and reduce administrative burden. With automated tax filings, compliance management, employee self-service, and a full suite of HR tools, Paycor streamlines workforce management and empowers leaders to focus on growth. Its flexibility, reporting power, and strong customer service make it a trusted partner for organizations nationwide.
  • Automated payroll with built-in tax filing, direct deposit, and real-time calculations
  • Intuitive interface with strong reporting and analytics tools
  • Dedicated customer support with HR and compliance expertise
  • Scalable solutions for small businesses through enterprise-level organizations
  • Focused mainly on U.S. businesses, limited global payroll support
  • Premium features available only in higher-tier plans
  • Onboarding all tools may require training and setup time
Logo image

Paycor

Get Free Quote
3
Check out Paychex Review
Get Free Quote
Paychex offers an all-in-one payroll and HR solution tailored to small and mid-sized U.S. businesses. With a scalable platform that integrates payroll, benefits, and time tracking, Paychex ensures compliance and operational efficiency. Its robust support team, automated processes, and extensive compliance tools make it a reliable partner for companies aiming to streamline their back-office functions and reduce risk.
  • Streamlined payroll processing with automated tax filing and direct deposit
  • Dedicated support from compliance experts and HR professionals
  • Customizable plans tailored to specific business needs
  • Access to employee benefits administration and retirement services
  • Primarily focused on U.S.-based operations, limited international payroll support
  • Certain features may come at an additional cost, depending on the plan
  • Initial learning curve for businesses new to integrated HR systems
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Paychex

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Frequently Asked Questions

What is a payroll service provider?

A payroll service provider helps businesses manage employee payments, tax filings, benefits, and compliance with labor laws. They streamline payroll processing and reduce administrative burden.

How is a payroll service different from accounting software?

Payroll services focus specifically on calculating employee pay, withholding taxes, and filing payroll-related reports. Accounting software may handle broader financial tasks like invoicing, bookkeeping, and general ledger management.

What do typical payroll service plans cover?

Most payroll services include automated paycheck processing, tax withholding and filings, direct deposit, year-end reporting, and compliance support. Some providers also offer HR management, employee benefits administration, and time tracking.

Are payroll services suitable for small businesses?

Yes, payroll services are designed to help businesses of all sizes. Small businesses benefit from reduced errors, simplified compliance, and saved administrative time.

How much do payroll services cost?

Costs vary depending on the number of employees, features included, and the provider. Pricing can range from $20–$200 per month plus a per-employee fee, depending on the service level.

How do I switch to a new payroll service provider?

To switch, you typically need to gather employee and tax information from your current system, set up accounts with the new provider, and follow their onboarding process. Many providers offer migration support.

Can payroll services handle taxes in multiple states?

Yes, most payroll providers can manage tax filings for employees in multiple states, including withholding, reporting, and compliance requirements.

Can I integrate payroll services with my existing accounting software?

Many payroll providers offer integrations with popular accounting and HR software, which helps synchronize financial data and reduce manual entry errors.

What happens if there is a payroll error?

Payroll providers typically have support teams to quickly resolve errors. Many services also offer guarantees to cover penalties or fines caused by processing mistakes.

Who should consider using a payroll service?

Payroll services are ideal for businesses of all sizes that want to save time, reduce errors, stay compliant with tax laws, and provide accurate, timely payments to employees.